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(View) Inventory Screen

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The Inventory screen is used to record and view data about each product. It is accessed by clicking the [View] link in the Inventory section of the Main Menu. See Manually Creating Product Inventory Records for  instructions to create an inventory record.

Figure 1: Main Menu: Inventory section - View link

Description of the Inventory Screen

Figure 2: The Inventory Screen - Product Info tab   

Action Buttons at the Top of the Inventory Screen

  - The Select Items screen is opened when this button is clicked, allowing the user to limit the Inventory records that will be displayed, based on the SKU, or partial SKU number.

 - This button will remove any filters that were previously applied to limit the number of Inventory records that are displayed (Select Items screen).

 - Click this button to open the Print Barcode Labels (Select from List) screen. Enter the number of labels that should be printed, and select the report format to be used.

- The Edit Inventory screen opens when this button is clicked; it allows the user to update data in certain fields, for more than one product inventory record at a time.

- The Global Editor is a useful tool when it's necessary to make the same change to a large group of product inventory records.

- Use this button to Receive product inventory that was not ordered by the Order Manager's Purchase Order system.

- If entering product information for items that are very similar, use the Duplicate Selected Product screen to create a copy of an inventory record, decreasing the amount of time it takes to enter product information in a new inventory record.  

- This button will open a variation of the Find Products screen at which the user may choose criteria to select or Search for product records.

- To enter a new product record, click the [Add] button; a blank inventory record is opened.

- The [Edit] button must be clicked in order to unlock the current record to make changes to it. Use the [Save] button to retain the changes and lock the record.

- Use this button to remove a product inventory record from the system. If orders have been placed and processed for a product, Stone Edge Technologies recommends discontinuing the SKU rather than deleting it. To discontinue an item, click the [Edit] button, check the [Discontinued] check box, and click [Save].

- Click this button to exit the Inventory screen.

Text Fields at the top of the Inventory Screen

Tabs on the Inventory Screen

Product Info Tab

Pricing Tab

Figure 3: Inventory screen - Pricing tab

Custom Fields Tab

Figure 4: Inventory screen - Custom Fields tab

Web Fields Tab

Figure 5: Inventory screen - Web Fields tab

Attributes/Options Tab

Figure 6: Inventory screen - Attributes/Options tab

Desc./Notes Tab

Figure 7: Inventory screen - Desc./Notes tab

Alternate Barcodes & SKUs Tab

Figure 8: Inventory screen - Alternate Barcodes & SKUs tab

Image Tab

Figure 9: Inventory screen - Image tab

Kits Tab

Figure 10: Inventory screen - Kits tab

Misc. Tab

The Misc. tab is used to:

Figure 11: Inventory screen - Miscellaneous tab

Manually Creating Product Inventory Records (SKUs)

These instructions assume that supplier records have already been entered into the Order Manager. If not, either enter them manually via the Suppliers screen or use the Import Data from Other Sources screen to import the data from a database or text file.

  1. Product records can also be imported directly from some shopping carts (check the Shopping Cart Matrix)

  2. From the Main Menu, click the Maintenance Menu icon and select the Inventory & Suppliers tab.

  3. Double-click the Inventory entry in the list of activities to open the Inventory screen.

  4. Click the [Add] button.

  5. Enter a unique value in the Local SKU field to identify the item.

  6. Enter a value in the Unit Cost field.

  7. Select a Supplier from the Suppliers for this SKU list.

  8. At this point the record for this inventory item can now be saved, or the user can continue to complete the other fields on this screen as well.

  9. When finished, click the [Save] button at the top of the form to create the inventory record.


Created: 11/18/10

Updated: 6/6/11

Modified: 1/12/12

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