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Ordered, Shipped & Needed Columns on the Orders Screen

The Shipped column on the View Orders screen synonymous with the Microsoft Access Form Object or user interface. displays the number of items from the Quantity on Hand (QOH) that have been allocated to fill the order, not the number of pieces that have actually been shipped out the door.

By default, after a user imports new orders, the Ordered and Shipped columns on the View Orders screen both display quantities for "warehouse" items (items that the user stocks in his or her inventory). The quantities in the Ordered and Shipped columns will match unless the QOH is insufficient to fill the order. If there is insufficient QOH to fill the order, the number of items available to fill the order is displayed in the Shipped column while the total number of items ordered is displayed in the Ordered column and the number of items needed to complete the order is displayed in the Needed column. The Order Manager can be configured to display all warehouse items in the Needed column until the user approves the order, if the user prefers.

• To  display all warehouse items in the Needed column until the user approves the order, go to the Main Menu>Maintenance Menu>Maintenance tab>Set System Parameters settings in the Order Manager that enable users to configure the program integrate with their business operations. The Order Manager includes hundreds of System Parameters to do just that. To change a system parameter, go to the Maintenance Menu> Set System Parameters.. Set the FillNewOrders system parameter (in the Order group) to False.

Drop-ship items are displayed as Needed after a user imports new orders until an Actual Ship Date is set. If the user prefers to display drop-ship items as Shipped after importing new orders, the Order Manager can be configured to do this. This may be desirable in the case where the user has configured the system to set the Actual Ship Date automatically upon order import.

• To display drop-ship items in the Shipped column after importing new orders, go to the Main Menu>Maintenance Menu>Maintenance tab>Set System Parameters. Set the DropShipShowAsShipped system parameter (in the Drop-ship group) to True.

It is possible to change the label of the Shipped field to another value, such as Allocated, by setting system parameter QuantityShippedLabel that was introduced in the 5.8 beta series of Order Manager.

Created: 1/31/12

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