Once this feature is turned on in the Order Manager, the program will collect detailed information about your sales activities. Whenever you like, you can export the latest data from the Order Manger directly into your QuickBooks data file. It is not necessary to export and import text files

There are three categories of information that can be exported: sales information and deposits. You can set up the Order Manager to export either or both types of data.

Sales information is exported as General Journal Entries. It can be exported summarized by day and account, or with full details. It includes sales, sales taxes, shipping charges, discounts, surcharges, coupons and cost of goods sold. You can use one or more sales accounts. Items can be assigned to sales accounts individually, by inventory category, by a system-wide default sales account or any combination of those methods.

Deposit Data includes Order Manager transactions, which are created any time a payment is received or a credit issued. Payments are exported as deposits, and are summarized by date and payment method, with an option to combine Visa and MasterCard payments. You can decide which payment methods should be exported, and to which QuickBooks accounts. Each payment method can have a number of "delay days" so, for example, you can assume that Visa and MasterCard payments are deposited to your account the next business day, but American Express and Discover charges take 5 days to be deposited. You can also set a cutoff time, so that payments received after that time of day are assumed to come in the following day.

Payments Due to Vendors. The Order Manager includes systems for generating purchase orders for both restocking and drop-shipping. When you receive an invoice from a vendor, you can reconcile it against your purchase orders. The program will then export the amount due the vendor to QuickBooks, which you can use to make your payments.