QuickBooks

The Order Manager can work side-by-side with QuickBooks to help manage your business.  You use the Order Manager to handle your day-to-day operations.  You use QuickBooks for tax accounting, balancing your checkbook, paying your vendors, etc.  The Order Manager sends daily summaries of your sales, sales tax, shipping charges, cost of goods sold, bank deposits, etc. to QuickBooks.  You can export data to QuickBooks as often as you like.  It just takes a couple of button clicks, and your data goes directly into your QuickBooks data file.  It is not necessary to export and import text files.

There are three categories of information that can be exported:  sales information, deposits and vendor invoices.  You can configure the Order Manager to export whichever of those you want in QuickBooks.

Sales information is exported as General Journal Entries. It includes sales, sales taxes, shipping charges, discounts, surcharges, coupons and cost of goods sold. You can use one or more sales accounts. Items can be assigned to sales accounts individually, by inventory category, by a system-wide default sales account, or any combination of those methods.

Deposit Data includes Order Manager transactions, which are created whenever a payment is received or a credit is issued. Payments are exported as deposits, and are summarized by date and payment method, with an option to combine Visa and MasterCard payments. You can decide which payment methods should be exported, and to which QuickBooks accounts. To assist with reconciling your checking account, each payment method can have a number of “delay days” so, for example, you can assume that Visa and MasterCard payments are deposited to your account the next business day, but American Express and Discover charges take 5 days to be deposited. You can also set a cutoff time, so that payments received after that time of day are assumed to come in the following day.

Payments Due to Vendors. The Order Manager can generate purchase orders for both restocking and drop-shipping. When you receive an invoice from a vendor, you can reconcile it against your purchase orders. The program will then export the amount due to the vendor to QuickBooks, where you can make your payments.