Quick Ship Shipping System

This article applies to features introduced in version 4.608 BETA.

Quick Ship is designed for merchants who want a quick way to print shipping labels for one or more orders, but do not want to barcode scan or otherwise confirm each item as it is packed. Here are some of the major features of the Quick Ship system:

 

  1. You can configure it to automatically display a list of all orders with a specified Order Status. Orders that have been cancelled or that are entirely drop shipped or shipped via fulfillment centers will not be included in the list.

 

  1. Quick Ship supports the Order Manager's integrated shipping software for UPS and FedEx, as well as Dazzle for USPS shipping and ShipRush for both UPS and FedEx shipping. The system parameter, ShippingSystem, must be set to "ShipRush" in order for the Have Shipper Send Email? field to be visible. Checking that box will tell ShipRush to have the appropriate shipping carrier send an email to the customer (UPS, Fed/Ex, DHL).  

 

  1. You can build a list of orders to work with similar to the way you can build a list of orders at the Multi Order Processor by entering criteria in the fields found in the Build List of Orders section of the screen.

 

  1. You can use a barcode scanner to very quickly display an order, then automatically get the weight from a scale and/or print the shipping label after the order has been packed.

 

  1. It can be used efficiently as a separate shipping station if packing is done elsewhere.

 

  1. It can automatically set the status of each order after it is shipped.

 

  1. Quick Ship does not include a way to tell the Order Manager what items you pack for each order. When you print a shipping label, it assumes that you are packing any items in Quantity Shipped that are not in Quantity Packed.

 

To use Quick Ship set the following system parameters:

 

Parameter Group

Parameter Name

Details

Packing

PackingAllowQuickShip

Set to True.

 

QuickShipLookbackDays

How old an order can be packed? Enter # of days. Uses Order Date. Enter zero to ignore the date. Note: This parameter was added in the Order Manager 5.8XX Beta series.

 

Packing Form

Set to None.

Shipping

PackingUseDazzle

Should Quick Ship print Dazzle (USPS) labels?

 

PackingUseFedex

Should Quick Ship print FedEx labels?

 

PackingUseUPS

Should Quick Ship print UPS labels?

 

PackingSetToCurrentUser

Preset the Packer to the current Order Manager user?

 

QuickShipAllowIfDoNotShip

If True, when you try to ship an order from a customer marked Do Not Ship To, the program will warn you but allow the order to be shipped. If False, you will not be able to ship the order. Note: This parameter was added in the Order Manager 5.8XX Beta series.

 

QuickShipStartingStatus

When you open the Quick Ship screen, any orders with this status that are not cancelled and that have items that are not drop shipped or shipped by a fulfillment center, will be displayed.

 

QuickShipLockStartingStatus

Can users pick a different status after opening Quick Ship?

 

QuickShipFinishedStatus

What status should orders be set to after they are shipped?

 

QuickShipLockFinishedStatus

Can users pick a different status after opening Quick Ship?

 

QuickShipRequireWeight

Require the weight to be filled in before clicking the Print Label button?

 

QuickShipRequirePayment

Allow orders to be shipped even if they have a balance due?

 

QuickShipRequireApproval

Can orders that have not been approved be shipped?

 

QuickShipAllowBuildList

Can the user add other orders to the list, or should the list be limited to those based on QuickShipStartingStatus?

 

QuickShipAllowEditAddress

Can users edit ship-to addresses?

 

QuickShipAllowValidate

Can users validate ship-to addresses?

 

QuickShipAllowFraudCheck

Display a MaxMind fraud check button?

 

QuickShipAllowViewCustomer

Can the user select an order and view customers record?

 

QuickShipAllowViewOrder

Can the user select an order and display it at View Orders?

 

QuickShipAllowChangeShipMethod

Can the user change the shipping method for an order?

 

QuickShipShowPhoneButton

Display a "dial telephone" button?

 

QuickShipInvoiceCopies

Default number of invoices to be printed by the Print button. (The Print button is separate from the Print Label button.)

 

QuickShipPackSlipCopies

Default number of packing slips to be printed by the Print button. (The Print button is separate from the Print Label button.)

 

FirstScanReadScale

When an order number is scanned, read the scale automatically?

 

FirstScanPrintLabel

When an order number is scanned, print the label automatically?

 

SecondScanReadScale

When an order number is scanned the second time, read the scale automatically?

 

SecondScanPrintLabel

When an order number is scanned the second time, print the label automatically?

 

Quick Ship also makes use of these parameters:

 

Parameter Group

Parameter Name

Details

Program

UseStatusUpdates

 

Shipping

ShippingSystem

 

Packing

DefaultDescriptionOfGoods

 

Packing

ShipRushTestMode

 

Dazzle

DazzleTestMode

 

 

Here are some examples of ways to use Quick Ship:

 

Pack and ship without a barcode scanner.

  1. List the orders you want to ship.

  2. Select the first order to pack. The program will list the items that need to be packed.

  3. Pack the order.

  4. If you have an electronic scale, click the scale button to get the actual packed weight.

  5. Click the Print Label button to print your shipping label.

  6. Go on to the next order.

 

Pack and ship with a barcode scanner.

  1. Scan an order number. It does not matter if that order is in the list yet. If not, it will automatically be added to the list.

  2. Pack the order. Put it on your scale if you have one.

  3. Scan the order a second time. Based on the Second Scan parameters, the program will automatically get the weight from your scale and/or print your shipping label.

 

Ship pre-packed orders with a barcode scanner.

  1. If you have separate stations for packing and shipping orders, bring your packed orders to your shipping station.

  2. Place an order on your scale.

  3. Scan the barcode once. Based on the First Scan parameters, the program will automatically get the weight from your scale and/or print your shipping label.

 

In all of the examples above, if there are any problems with an order, the program will not print the label and will tell the operator about the problems. The program will test the following factors:

 

Ø      Valid order number?

Ø      Is the order cancelled?

Ø      Is it approved?

Ø      Does it already have packing and/or tracking data?

Ø      Is there a balance due on the order?

Ø      Are there any items left to be shipped on the order that are not drop shipped or shipped via a fulfillment center?

 

Depending on which errors were found, you may or may not be able to print the label anyway.

 

Updated 10/3/08

Modified 11/18/11