The Product Info tab on the Inventory window is the main product tab. It displays most of the general information for each item, including supplier information.
Note: You can only save changes to fields within the ”Suppliers” box on the right by using Add, Edit, Delete buttons inside the ”Suppliers” box on the right. Use the Add, Edit, Delete buttons at the top of the Inventory screen to change product data on the left side of the screen.
Adjust QOH - This button opens the Adjust Inventory box, which allows you to add or subtract inventory quantity for the current item record. If the system parameter, TrackInventoryAdjustments to set to True (this is the default), you must select a Reason for Adjustments and a sales person from the Adjustment Made By drop-down lists to OK a QOH change. To populate these lists, go to Maintenance Menu> List Maintenance. Select QOHReason to populate the Reason for Adjustments list. Select Sales People to populate the Adjustment Made By list.
View Adjustments - This button opens Inventory Adjustments box, which displays your adjustments for the current item record if the system parameter, TrackInventoryAdjustments is set to True (this is the default). An Inventory Adjustments report will also be available. Note: The View Adjustments button was added in the Order Manager 5.8XX Beta series.
Purchase Order Status - This button opens the Purchase Order Expected Dates, which displays any outstanding purchase orders for the current item record. Note: The Purchase Order Status button was added in the Order Manager 5.8XX Beta series.
View Quantity Not Shipped & Backordered - This button opens an Inventory Status box that states the number of orders where the current item record is set as "Shipped" but no Actual Ship Date has been set, and the number of backorders for the current item.
Drop Ship - Select this option if you have the item shipped directly from your supplier to your customer.
Ignore QOH - Select this option if the item is always in stock, such as for a software download, sales brochure, etc.
Taxable - Charge sales tax for this item? This field is only used if the system parameter UseTaxableField is set to True; otherwise, the program will assume that all products are taxable.
Discontinued - Check this field if the product is no longer available. Note that if there is remaining quantity on hand for the item, you will still be able to sell it at Manual Orders or the POS screen until you have sold your remaining quantity.
Use Serial #s If checked, when you pack the item at Pack & Ship, you will be able to scan or enter a serial number that will be stored with the Packing data for that order.
No Layaways - Controls whether the POS system will allow layaway orders for this item.
# On Hand - Current quantity on hand for this item.
Reorder Point - Used for purchase orders. Search for Purchase Orders in the Knowledge Base for more information about configuring the purchase order system.
Reorder Quantity - Used for purchase orders.
Target Quantity - Used for purchase orders. Not shown here. Replaces Reorder Point if system parameter POCalcMethod is set to Target Quantity or Delayed Target.
Published Wgt. - The weight shown on your Web site. May be ”padded” to allow for the weight of packing materials.
Actual Weight - The weight used for shipping purposes.
Sold Not Rec’d - If you are using the Order Manager’s purchase order system, there may be times when you receive new inventory and sell some of it before you log it as received.
Pricing - The regular and sale prices, and whether the item is currently on sale, are displayed here for up to 3 price levels. (The Order Manager lets you have up to 10 price levels, such as Web, Wholesale, Club, etc.) If you are using more than 3 levels, the rest will appear on the Pricing tab.
Category - Select from a list of inventory categories as entered at the List Maintenance screen.
Barcode - For use with barcode scanners.
Credit Account - For use with QuickBooks. Only necessary if you want to export sales data for some products to different accounts in QuickBooks.
Email BCC - If you enter an email address here, any time an email is sent for an order that includes this item, a copy of the email will be sent to that address.
Storage Location - Where is the item located in your warehouse?
Fulfillment Center - Select from a list established at the Fulfillment Centers screen. Only required if this item is to be shipped from a separate fulfillment company or warehouse. Search for Fulfillment in the Knowledge Base for more information.
Don’t Do Fulfillment - If you have a default fulfillment center entered in the system parameter DefaultFulfillmentCenter, use this option if you want to ship this particular item yourself, instead of having the fulfillment center ship it.
Country of Origin - Used for USPS and UPS customs forms (use two-letter country abbreviation).
Selling by Lots - If this item is a case lot of another SKU, for example, enter that information here.
Suppliers for this SKU - Each product must have at least one supplier. If there are multiple suppliers for the same SKU, one of them must be designated as the ”primary” supplier for that item. Use the Add, Edit and Delete buttons along the right-hand edge of the screen to enter the supplier’s SKU, unit cost, etc. for the current item.
Supplier’s Purchasing Rules and Purchasing in Quantity Lots If the item is purchased by the lot (case, skid, bundle, etc.), fill in that information here.
SKU Type - This option is normally set by the program. See the explanation of Parent and Sub-SKUs elsewhere in this Knowledge Base.
Created 10/9/08
Modified 3/11/10